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INVENTORY & CHECK-IN
Detailed reports to form the benchmark of each tenancy.
The Inventory and Check-In Report is a full record of the fixtures, fittings and décor of a property.
The construction of the report is made up from a methodical process detailing every aspect of the property, internal and external.
High-resolution digital photographs of each room and contents provide a quick and accurate overview, which combined with illustrative text provides an easy and accurate record.
We provide an impartial report mid-way through a tenancy and believe it’s a great tool to gain a snapshot on the condition of your properties.
Our detailed mid-term inspections include full information on maintenance issues, occupancy or any other issues that may be occurring, giving you the peace of mind, your portfolio is running smoothly.
It essentially compares the current condition of the property against the recorded condition at the beginning of the tenancy. Our Check-Out Report is highly detailed, but concise, and include high-resolution photographs and text to record any changes to the property.
Fitness for Human Habitation (FFHH) Assessment
Please call 01908 464276 or email us for more details.
- For same-day urgent appointments, please add £20.00 urgent appointment fee to the listed price
- For 24-hour turnaround service, additional £15.00 added to the listed price
- Sunday rates may vary, please add £30.00 to listed price
- Postcode rates may vary
- Additional rooms at each property will be charged at an additional rate of £10.00 per room if they do not fall under the inclusive rooms stated above.
- Heavily furnished properties which have excessive furnishing, particularly in the kitchen may incur additional charges to a max £20.00
- Please discuss the extent of furnishings in the notes section of the booking form for an accurate assessment and price or contact us directly
- £25.00 per hour waiting time may be charged on delays in access to the property
£10.00 admin fee is payable for each hard copy report, required to be sent by post
We are a family run business based in Buckinghamshire, offering a comprehensive inventory service to lettings agents, estate agents, landlords and property management companies. Our services range from inventories, check-ins, mid-term inspection, check-outs, legionella risk assessments, smoke and carbon monoxide reports and installations
With vast industry experience, we keep our mission quite simple: help you create accurate, fully compliant property reporting, wherever you are, whenever you need it.
FREQUENTLY ASKED QUESTIONS
Why do I need an inventory?
Renting a property can be a tricky business, for both landlords and tenants. A poorly prepared inventory can prove to be costly for the landlord and make it impossible for the Alternative Dispute Resolution service to determine any loss or damage to the property or its contents.
Our job is to take a detailed & accurate record of the condition and contents of a property before it is rented out by a landlord.
When the tenancy expires, we can return to the property to compare the original condition with the end-of-tenancy condition.
The refund of the tenants’ full deposit is usually dependent upon the state in which he or she leaves the property, excluding fair wear and tear.
What is a tenancy deposit protection?
The landlord is responsible for protecting the deposit, whether an agent has been instructed. The deposit always remains the property of the tenant.
If the deposit remains unprotected, there is a possibility that the landlord may be fined.
The law is intended to ensure that tenants who are entitled, receive all or part of their deposit back at the end of the tenancy.
What is alternative dispute resolution?
Tenancy deposit protection does not make inventories compulsory. However, in practice, they are essential. Not only will you need an inventory in the sense of a list of items included in the tenancy, but the inventory will have to record any damage/the condition of each item.
In the event of a dispute over entitlement to the return of a deposit, the burden of proof lies with the landlord. This evidence must be submitted promptly.
An alternative route and the chosen one of the claimed amount is greater than the deposit amount held, is to make a claim through a small claims court. This option is rarely preferred though as adjudication is normally seen as fair, as well bringing a swifter and easier resolution than starting court proceedings.
What are the deposit schemes available?
Due to legislation, all tenancy deposits must be registered with a deposit protection scheme. Holders are free to store the deposit in their own account, but this must be protected, and the details registered with one of the schemes. The 3 deposit protection schemes in England & Wales are;
- Deposit Protection Service
- My Deposits
- Tenancy Deposit Scheme
Any of the schemes will allow a tenant to search their database and inform whether their deposit is held with them.
Landlords/agents have an obligation to register deposits held in one of these schemes within 30 days of receiving the money, as well as inform the tenant of the scheme used along with information about it.
Failure to carry out the above can result in the tenant claiming between 1 and 3 times the amount of the deposit.
Is a legionella risk assessment a legal requirement?
Are there different types of alarms?
There are mainly four types of smoke alarm currently on the market – ionisation, optical, heat and combined.
Ionisation: These are low cost to purchase. They are overly sensitive to small particles of smoke produced by fast flaming fires, such as paper and wood, and will detect this type of fire before the smoke gets too thick.
Optical: These are more expensive but more effective at detecting larger particles of smoke produced by slow-burning fires, such as smouldering foam-filled upholstery and overheated PVC wiring.
Heat Alarms: They detect the increase in temperature from a fire and are insensitive to smoke. They can, therefore, be installed in kitchens. They only cover a relatively small area of a room, so potentially several heat alarms need to be installed in a large kitchen.
Combined Optical Smoke and Heat Alarms: Combinations of optical and heat alarms in one unit to reduce false alarms while increasing the speed of detection.
Combined Smoke and Carbon Monoxide Alarms: Alarms that combine both smoke detection and CO alarm protection in one unit. This reduces costs and takes up less of your living space.
During these unprecedented times it’s important we stay connected, more so than ever before. With that in mind, we want to advise our customers that Team Effusion Property Services are currently operating, but with a few changes.
Clerks can now attend empty properties, carry out the chosen inventory service and arrange for tenants to sign the reports electronically, ensuring we are keeping in line with the government guidance and ensuring everyone’s safety.
During these difficult times, we have arranged for over the phone inspections. Whereby, we guide you through the process and you can send in photographs and our clerks compile the reports from home.
If this is something you would be interested in, please get in touch with us using the contact form on our website or simply give us a call.